Many training centers have adopted digital transformation. Even document signing is now automated. This approach can simplify many procedures, such as:
- Learner registration,
- Attendance management,
- Approval of academic documents, etc.
Doubts about the reliability of electronic signatures have now been resolved. It turns out that e-signatures can hold the same legal value as handwritten signatures. They just need to comply with the criteria mentioned in the eIDAS regulation. It is, therefore, important to choose the right signature software to use.
The question now is: how can we use electronic signatures in the training process? Technological advancements have made this much easier. This article presents 5 innovative ways to use electronic signing in the training process.
Integrating artificial intelligence into electronic signatures
What is artificial intelligence (AI)? It’s a program designed to mimic human intelligence, and sometimes even surpass it. AI now integrates several digital tools and can optimize their functionalities and efficiency.
One of AI’s greatest strengths is its role in enhancing security and compliance. This makes its combination with electronic signatures advantageous. With AI, it becomes easy to perform tedious tasks like entering documents to be signed.
The risk of errors, which is common with manual input, is greatly reduced, if not nearly eliminated. AI can carefully analyze digital documents and identify any anomalies.
It’s important to note that the use of electronic signatures could pose a security risk. The protection of entered data becomes a real concern for training centers. Identity verification can also be a delicate task, even when using an advanced signature level. AI plays a major role here.
Indeed, AI has the power to quickly and thoroughly analyze various authentication factors such as:
- Signature patterns,
- Metadata,
- Biometrics, etc.
Thus, the combination of AI and electronic signatures allows for the quick detection of fraud. It becomes easier to identify suspicious behavior and take appropriate action.
Tip: Using AI to verify learner attendance during remote training is a great idea. It helps identify the signer via a video selfie.
Pairing e-signatures with blockchain technology
Blockchain technology primarily stores data in linked chains. It allows for the secure transmission of information, which is protected from alteration.
Its association with electronic signatures generates a huge advantage. Signed documents are encrypted and time-stamped. No tampering is possible. This combination allows:
- Securing remote document signing,
- Preventing data breaches,
- Verifying the signer’s identity,
- Reducing costs,
- Saving time,
- Optimizing the efficiency and security of the process.
The use of blockchain technology is highly recommended when signing training contracts. It stands for reliability and credibility.
Mobility and electronic signatures
There was a time when you needed a computer to use an electronic signature. Those days are over thanks to technological innovations. Signing a document from a mobile phone or tablet is now entirely possible. All that is required is an internet connection.
Such flexibility with the use of electronic signatures is highly advantageous for training centers. They can now offer learners the privilege of attending courses anytime, anywhere.
In fact, most people choose to take remote courses due to time constraints. Some of them are constantly on the move. The ability to train without changing their lifestyle is a real benefit. This is why many training centers have decided to make electronic signature use possible via mobile devices.
What about data security? Modern mobile applications have been designed to ensure the reliability of the process. As such, users can sign documents securely.
Partnering with an electronic signature service provider
Working with an electronic signature service provider is another innovative way to kick off the process. Plus, finding a provider that offers quality solutions is not difficult.
Edusign is one of the top providers of electronic signature tools for training organizations. It offers various signature solutions for both remote and in-person courses. These are SaaS software, compatible with any digital device. Additionally, they are easy to use and secure.
Indeed, learners and involved parties can sign documents in just a few clicks. It’s also easy to retrieve signed documents, certificates, and attestations. Edusign can also integrate with existing software. Furthermore, the platform offers a customer service team available 7 days a week.
Partnering with an electronic signature service provider is a very practical choice. Everything is done on a single platform. Moreover, the training center benefits from support for successful integration, configuration, and usage.
Integrating electronic signatures with other digital tools
Combining the use of electronic signatures with other digital tools is an excellent option. More and more training centers are now opting for document management solutions (DMS), you can easily create your own. This strategic alliance allows:
- Full dematerialization of the signature process,
- Faster document validation,
- Optimized storage space.
Everything happens online, significantly lightening the load for learners. A training center that wants to optimize client satisfaction should focus on this alliance.
Currently, electronic signature solution providers like Edusign have integrated DMS systems into their software. Therefore, training organizations can access an all-in-one tool.
