Are you considering adding Edusign to your training organization to simplify your administrative management? Great idea! But you’re probably wondering how to proceed and, most importantly, how long it will take. Every training organization is unique, so there’s no universal answer, as the implementation time varies depending on the size of your organization.
On average, the time between contacting our experts and training your teams is generally between 3 and 7 days. However, many factors can influence how quickly the solution is deployed in your institution.
Why does the Edusign launch time vary from one organization to another?
Key factors
The complexity of your organization
The larger and more structured an organization, the more processes and steps need to be implemented. For example, a school with multiple locations, software like Moodle already in place, or several training departments will take longer to get the solution up and running. Don’t worry, though, Edusign is intuitive to set up, even for the largest training organizations. You can learn more about how Edusign integrates with other systems.
The number of users to train
The number of administrators you want to train can also impact the speed of implementation. More administrators mean greater flexibility and ensure good practice within your institution, but it also takes time to onboard everyone effectively. Rest assured, our experts will support you for a quick and sustainable onboarding. Once trained, your administrators can become trainers for other members of your institution.
The level of customization desired
Edusign is fully adaptable to your needs. Customizations ensure seamless integration of the solution into your specific requirements. However, these adjustments can also lengthen the setup time.
Tips for faster deployment
- Involve all stakeholders from the beginning of the project.
- Schedule continuous training sessions to reduce learning time.
- Use Edusign’s support resources for personalized and responsive assistance.
Now you have a better idea of the time and factors that influence the Edusign setup time in your training organization.
Concrete steps for deployment
1. Initial contact and personalized demo
Everything starts with reaching out to us, which you can do if you haven’t already by clicking here. Once your request is sent, we will quickly get in touch to schedule a meeting. This meeting with one of our team members will help us understand your organization’s specific needs.
For example, if you manage a school with multiple locations and an existing LMS, our expert will ensure that the Edusign demo is relevant to this pre-existing setup. After the demonstration, if you feel that Edusign meets your needs and decide to move forward, one of our sales representatives will guide you through the different packages we offer.
If you run a small training organization with modest integration needs, we will recommend a plan that allows you to start with the essential features, with the option to upgrade to more advanced options in the future.
2. Initial setup and system integration
Once you choose your package, you’ll move on to the initial setup. Start by creating your Edusign account and integrating your organization’s basic information, such as contact details, training programs, and learner groups.
Next, we’ll help you integrate Edusign with your existing systems. For example:
- If you use an ERP for managing enrollments and payments or an LMS for delivering courses, you can connect them to Edusign via over 1,000 available integrations.
- Configure APIs or webhooks for specific automations, like sending notifications to learners after each session.
These integrations streamline processes and improve overall efficiency.
3. User training, testing, and deployment
The final step involves training users and testing the system before full production. Our experts will train your key administrators. In a large university, for instance, department heads can be trained to use Edusign for attendance and report management.
Once training is complete, initiate a testing phase to check the software’s functionality. Simulate a training session to test attendance management, certificate generation, and communication with your ERP. Any necessary adjustments will be made during this phase to optimize performance.
After successful testing, proceed with the full deployment of Edusign. Our support doesn’t stop there—you’ll have access to 7-day-a-week support to address any questions. If some of your needs aren’t covered, let us know, and we’ll work to implement them in future updates.
In summary
The time it takes to launch Edusign depends on the size of your organization, the number of users to train, and the level of customization required. By following key steps and utilizing available resources, you can ensure a successful deployment and effective adoption of this solution.
Don’t hesitate to contact us if you have any further questions!
